Last updated: [Insert Date]
1. Introduction
IMAF Ireland (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard information you provide through our website and membership services.
By using our website or submitting personal data, you agree to the terms outlined below.
2. Who We Are
IMAF Ireland is the official Irish branch of the International Martial Arts Federation. Our mission is to support martial artists, instructors, and clubs through certification, events, and community development.
For questions about this policy, contact us at:
📧 Email: [Insert Email]
📍 Address: [Insert Address]
3. Information We Collect
We may collect the following types of information:
- Personal Information: Name, email address, phone number, club affiliation, and membership details.
- Technical Information: IP address, browser type, and usage data collected automatically through cookies.
- Communication Data: Any messages or inquiries submitted via our contact forms or email.
4. How We Use Your Information
We use your information to:
- Process membership applications and renewals.
- Communicate about events, certifications, and updates.
- Respond to inquiries and provide support.
- Improve website functionality and user experience.
- Meet legal and regulatory obligations.
5. Legal Basis for Processing
We process personal data under the following lawful bases:
- Consent (when you opt-in to communications).
- Contract (to manage memberships or event participation).
- Legitimate Interests (to improve services and maintain member relationships).
- Legal Obligation (to comply with Irish and EU law).
6. Data Sharing and Storage
Your information is stored securely and will never be sold to third parties.
We may share limited data with trusted partners (such as event organizers or certification bodies) where necessary to deliver our services. All partners are required to handle data securely and in accordance with GDPR.
7. Cookies
Our website may use cookies to improve functionality and analytics. You can manage or disable cookies through your browser settings.
8. Data Retention
We retain personal data only as long as necessary to fulfill the purposes outlined above or as required by law. When data is no longer needed, it is securely deleted.
9. Your Rights
Under GDPR, you have the right to:
- Access your personal data.
- Request correction or deletion.
- Withdraw consent at any time.
- Object to processing or request data portability.
To exercise these rights, contact us at [Insert Email].
10. Security
We take reasonable technical and organizational measures to protect your data from unauthorized access, disclosure, or loss.
11. Updates to This Policy
We may update this Privacy Policy periodically. The latest version will always be available on our website.
Membership Information
When you sign up for membership with IMAF Ireland, we collect the following information:
- Full name, date of birth, contact details, and martial arts affiliation.
- Payment details (where applicable, processed securely via our payment provider).
- Club or instructor details for verification and certification purposes.
We use this information to:
- Create and manage your member profile.
- Provide access to member-only resources, events, and communications.
- Verify credentials and process certifications or rankings.
- Contact you about renewals, updates, or changes to your membership.
Your membership information is stored securely and only accessible to authorized IMAF Ireland administrators. We do not share your details with third parties unless required to deliver membership-related services (e.g., certification with IMAF Global).
Marketing & Communication Preferences
When signing up, you can choose whether to receive updates about events, seminars, or news. You can change these preferences or unsubscribe anytime.
Payments
If membership fees are processed online, add this note:
Payments are handled through a secure, third-party payment processor. IMAF Ireland does not store or have access to your full payment details.